Skip to content
How to plan an incentive trip
An incentive trip should be more than just a getaway; it should spark motivation, build connections, and enhance team engagement. At ATPI Events, we don’t just plan trips; we craft corporate incentive travel experiences that inspire. Senior Client Services Manager Karrel Cournoyer shares what makes an incentive program truly unforgettable—and why 9 out of 10 clients rate their experience as exceptional.
A St. Lucia Success Story: The Perfect Balance
Picture this: a breathtaking corporate retreat in St. Lucia, designed to bring a team together in the most seamless way possible. Every detail was carefully considered:
✔ A boutique-style hotel, perfect for team bonding and engagement.
✔ A well-balanced incentive program, blending group activities, optional adventures, and well-earned downtime.
✔ Memorable moments, from a warm welcome dinner to a grand gala celebration.
This wasn’t just a corporate trip—it was a team engagement trip designed for connection, recognition, and motivation. And the impact? Clear as day:
“This trip was beyond what we expected. The attention to detail, seamless organization, and the perfect balance between relaxation and team engagement were outstanding. Our employees came back feeling truly valued and inspired. That’s why we rated it a 9!”
It’s stories like these that showcase how ATPI Events transforms corporate incentive travel into something truly special.
The Secret to a Meaningful Incentive Trip
So, what’s the formula for success? According to Karrel, it all starts with one simple but powerful step: understanding the client’s goals.
“Logistics matter, but what makes an incentive trip unforgettable is understanding the ‘why.’ What do they want their team to feel? What’s the bigger purpose? Once we know that, we can build an incentive program that’s both impactful and seamless.”
A stunning corporate retreat destination helps set the tone, but trusted partnerships make all the difference. A reliable hotel and a Destination Management Company (DMC) ensure every detail runs smoothly, so guests can focus on the experience—not the itinerary.
From Planning to Perfection: Why Communication is Key
A flawless corporate incentive travel experience doesn’t happen by accident. It’s all about precise planning and clear communication.
“Project management tools are my best friends,” Karrel shares. “Every trip has an ultra-detailed run-of-show. But the real magic? That happens through communication—constant, clear, and sometimes even over-communication. That’s what keeps everything running like clockwork.”
It’s not just about what’s on paper—it’s about how smoothly it all comes together.
Handling the Unexpected: The ATPI Way
Even the best-laid plans can hit a curveball. So, how does ATPI Events handle last-minute surprises?
“It’s all about having a Plan B before you even need it,” Karrel explains. “We always have backup options in place so we can pivot fast. And having strong relationships with local partners? That’s a game-changer. They’re the experts on the ground, and with their support, we can turn any challenge into a seamless solution.”
It’s about staying calm, being agile, and trusting the process—so that no matter what happens, the experience remains effortless for the client.
The New Era of Corporate Incentive Travel
Post-pandemic, the landscape of corporate travel incentives has changed. Companies are more intentional about their incentive trips—it’s no longer just about luxury, but about purpose.
“Budgets are more strategic now,” Karrel notes. “Companies want their programs to reflect their values. They’re looking for experiences that truly mean something. And honestly? I love it. We’re helping organizations design corporate retreats that leave a real impact.”
It’s about creating incentive programs that align with culture, connection, and company vision—and that’s where ATPI Events excels.
Make Every Incentive Trip Count
A great incentive trip isn’t just about picking a beautiful location—it’s about crafting an experience with purpose. It’s about:
✔ Understanding the “why” behind the trip.
✔ Flawless planning and communication.
✔ Having the right team in place to handle anything.
At ATPI Events, we don’t just meet expectations—we exceed them. That’s why 9 out of 10 of our corporate incentive travel programs are rated as unforgettable.
Looking for an incentive trip that truly inspires? Contact us and let’s make it happen.
