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The real-life value of using a travel management company: Travel policy

For travel managers responsible for orchestrating the seamless movement of employees across the globe, the pursuit of efficiency, cost-effectiveness, and duty of care is an ever-present challenge.
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In the fast-paced world of corporate travel, the real-life value of using a Travel Management Company (TMC) cannot be understated. Implementing a successful travel policy is one of the most challenging parts of any corporate travel programme and for many organisations, it feels like a real uphill struggle.

Enforcing your policy

A TMC will seamlessly integrate your policy conditions within the booking process, whether by building your policy into an online booking tool, implementing approval controls, or combining both. This can relieve travel managers, as the TMC can then take on the role of ‘bad cop’.

Monitoring your policy

A travel policy is only ever effective if it can be tracked – a process which a TMC can automate and remove much of the manual work that comes with trying to do this internally. Customisable and downloadable reports should also highlight useful policy information, such as repeat offenders or particular trips that cause people to book out of policy.

Reviewing your policy

Although it might seem tempting to tick writing a travel policy off your to-do list and move on, it’s important that the document isn’t static and brought into the everyday workings of organisations. An effective way of doing this is by regularly reviewing the travel policy – a process through which a TMC can offer expert advice and support to ensure that the right changes are made.

By enforcing the policy, monitoring compliance, and actively participating in policy reviews, a TMC streamlines the often-challenging process of policy implementation. This enhances cost-effectiveness, ensures policy adherence, and contributes to the overall efficiency of corporate travel management. The value of a TMC goes beyond booking services; it extends to policy management, which underpins the success and integrity of the corporate travel program.

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