The real-life value of using a travel management company: Efficiency

Using the right TMC has the potential for significant efficiency savings and productivity boosts.

Centralised solution

Corporate travel rarely consists of one straightforward journey. It often involves a complex mix of flights, hotel accommodations, and ground transportation. Left to their own devices, travellers may spend a considerable amount of time finding, assessing, and booking the different elements of their trip. However, a TMC that provides a centralised solution can streamline this process significantly. In a central platform offered by the TMC, all employees can book various types of travel in one place, making the process of booking business travel much more efficient.

Here are a few key benefits of a centralised solution provided by a TMC:

• Streamlined Booking Process: By consolidating all travel-related bookings within a single platform, employees can easily access and compare different options for flights, hotels, and ground transportation. This not only saves time but also allows for more efficient decision-making.
• Travel Policy Compliance: TMCs can enforce your company’s travel policies within their centralised platform. This ensures that all bookings align with your organisation’s guidelines, helping to control costs and maintain duty of care for travellers.
• Data Consolidation: Having all travel data in one place provides a treasure trove of information for reporting and analytics. This data can be leveraged to identify cost-saving opportunities and optimise travel spending.

Request for Proposals (RFPs)

The exercise of sending out a Request for Proposal (RFP) can be a resource-intensive process that often consumes a lot of time and effort without always yielding desired results. A TMC can be invaluable in managing the RFP process efficiently. Here’s how:

• Expertise: TMCs have experience and expertise in dealing with RFPs. They understand the intricacies of the travel industry, supplier negotiations, and what to look for in responses.
• Customisation: A TMC can tailor the RFP to your specific needs and preferences. They can incorporate your travel insights and historical data into the project, resulting in more tailored RFPs. This can lead to better responses and more advantageous agreements with suppliers.
• Time Savings: By handling the RFP process on your behalf, a TMC frees up your time and resources to focus on other critical aspects of travel management.

Efficiency is a critical factor in the world of corporate travel. TMCs offer a centralised solution that simplifies booking and ensures policy compliance, while also making the RFP process more effective and productive. By leveraging the expertise and technology provided by a TMC, travel managers can unlock significant efficiency savings and productivity boosts, ultimately enhancing the overall travel experience for employees and the financial performance of the organisation.