In elite sport, every detail counts, and travel is no exception. While flights and hotels might seem like the main expenses for moving a team, the reality is that the true cost of sports travel often goes far beyond the initial booking. For clubs, governing bodies, and federations, understanding the hidden costs of travel is essential to protecting budgets and maintaining performance.
What are the hidden costs of team travel?
Even the most organised travel plans can come with unexpected expenses, including:
- Last-minute changes – Injuries, player call-ups, or fixture adjustments often lead to rebooked flights or hotels at premium prices.
- Excess baggage fees – From medical equipment to kit bags, sports teams rarely travel light, and airlines often charge heavily.
- Ground transport inefficiencies – Multiple transfers, poorly planned routes, or delays can quickly add up.
- Unforeseen disruptions – Cancellations, weather delays, or strikes may force additional overnight stays.
- Overlapping itineraries – Different squads or age groups travelling separately can multiply costs if not centrally managed.
The impact on teams and federations
Beyond stretching budgets, unmanaged travel costs can also affect athlete welfare. Poor scheduling may reduce recovery time, while stress caused by logistical hiccups can take a toll on performance. For administrators, hidden costs create uncertainty, making it harder to forecast spend across a season.
How to avoid hidden travel costs
The good news? With the right strategy and support, these expenses can be significantly reduced. Key solutions include:
- Centralised travel management – Consolidating bookings under one provider increases efficiency and unlocks group savings.
- Advance planning with built-in flexibility – Negotiating adaptable tickets and contracts prevents penalty charges.
- Charter and group flight solutions – Customised travel for squads often reduces both cost and stress.
- Transparent reporting and tracking – Data-led insight helps teams understand where budgets are being drained.
- Contingency planning – Partnering with a provider who offers 24/7 support ensures disruptions are handled without spiralling costs.
How ATPI Sports Travel helps teams stay in control
At ATPI Sports Travel, we specialise in helping teams, federations, and governing bodies eliminate hidden travel costs. Our expert consultants negotiate with suppliers, build in flexibility, and manage every stage of the journey, from flights and baggage to ground transport and visas. With ATPI’s proprietary platforms and reporting tools, clients gain full visibility of spend, ensuring smarter, more predictable budgets.
By acting as an extension of your team, ATPI reduces stress, protects performance, and keeps travel on budget.
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