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Hotel RFP Management Coordinator - Manchester, UK

The role of Hotel RFP Management Coordinator will work on RFP Management Team, working alongside Global Account Managers on all Request For Proposal (RFP) hotel pricing.

As a key member of our RFP Management Team, you will be responsible for managing the lifecycle of the RFP Process for managed accounts, and ensuring operational success.

Are you a self-starter that thrives in a fast-paced environment? We invite you to apply today for our Hotel RFP Management Coordinator.

PURPOSE

  • Meet RFP deadlines using Lanyon/Cvent platform.
  • Owns the complete RFP process and maintains account manager and client expectation
  • Check management information from previous agent to establish approximate room nights booked  in main locations and main hotel suppliers.
  • Establish if client has already negotiated any special rates either direct with the hotel or via a main hotel chain.
  • Communicates effectively with hotel consultants and account managers regarding customer needs and business opportunities.
  • Provide additional support for ATPI Global partners.
  • Ensure both client and hotel consultants have all relevant information regarding hotels contained in the programme
  • Support new client implementations

FUNCTION

  • Maintains detailed records and responds appropriately to tasks and actions.
  • To manage client rate loading requests and communicate all relevant information to      Hotelier and BAM (Business Account Manager) or Global Account Manager
  • Booking staff business travel (hotel reservations) for all staff when required.
  • Assist in any tenders that require negotiations on specific hotel requirements.
  • Assist Account Managers to negotiate and produce specific client hotel programmes
  • To undertake any other duties as directed by management.
  • To process information correctly, ensuring accurate and relevant documents are prepared and delivered on time.
  • To show an awareness of the system/product developments and use training when offered.
  • To ensure correct usage of all systems and procedures.
  • To increase company profitability, and develop and promote the department.
  • To prepare cost effective proposals for clients whilst maintaining department profits.
  • Analyse customer hotel buying patterns using excel and RFP databases for cost savings and productivity enhancements.
  • To undertake any other duties as directed by management.

Qualifications/Skills

Essential:

  • Educated to GCSE level in Maths, English and Geography 
  • Excellent written and verbal communication
  • Attention to detail
  • ‘Can do’ attitude

Desirable:

  • Excel Skills
  • Be Passionate for Success – be goal directed towards success; challenge, expect and encourage to excel
  • Act Decisively – have the courage to make decisions on both business and people issues, make tough calls and act with urgency when required