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Project Manager - Noordwijk, NL

Project Manager - Noordwijk, NL

The ESA Conference Bureau of ATPI Corporate Events in Noordwijk is looking for a (Junior) Project Manager who loves the challenge of planning and realising national and international conferences. We are looking for a true multi-tasker who can handle budgets, venue negotiations, delegate relations, and questions from our clients across multiple projects: all at the same time.  

About ATPI Corporate & Sports Events 

The department ATPI Corporate & Sports Events is part of the worldwide ATPI Group. ATPI develops 
Corporate & Sports Events throughout the globe. With over 100 events professionals located in the Netherlands, Australia, Canada, and the UK we develop and execute events, business meetings, incentives, sponsor activation, and travel & hospitality for various corporate clients. It is our ambition to offer both clients and guests the ultimate event experience.   

About the ESA Conference Bureau (ECB) 

For the European Space Agency (ESA-ESTEC) ATPI Corporate Events offers in-house conference services; ESA Conference Bureau. The team is located in Noordwijk at the ESTEC premises. ESA is an international organization, where 80% is expat. The language used with our clients is, most of the time, English. Conferences are organized for people from all over Europe. Within ESA you can develop your different language skills and you will work in an intercultural environment. The Conference Team exists of 4 project managers, who will be your direct colleagues.  The conferences that the Conference Team organizes are Scientific.  

Tasks & responsibilities 

•    Researching and writing proposals for ESTEC contacts 
•    Registration of guests (delegate management) 
•    Purchasing and set up budgets 
•    Project administration 
•    Assisting during conferences preparations 
•    Creating briefings, planning documents and itinerary  
•    Contact and briefing of main suppliers (catering, audio-visual, venues, etc.) 
•    On-site assistance during events (exhibitions, logistics, social programmes, vendors, etc.) 
•    Marketing activities: making website portals, sending out announcements  
•    Organizing social events and logistics (Welcome cocktail, Social Dinners, Transportation)


•    HBO Level 
•    Excellent communication and social skills (team player) 
•    Service minded and representative 
•    Familiar with Microsoft Office  
•    Fluent in Dutch and English both verbal and written (required) 
•    Knowledge of other foreign languages is a plus 
•    Flexible can-do mentality (willing to work flexible hours) 
•    Organized, eye for detail and capable of dealing with stressful situations 
•    Experience with registration tools is a plus 
•    Marketing or html knowledge is a plus 
•    In possession of driver’s license B 

What ATPI has to offer: 

•    Competitive salary 
•    25 vacation days and 6.5 ATV days (based on fulltime) 
•    Travel allowance (depending on your location and means of travel) 
•    Free travel insurance 
•    Participation in pension plan 
•    Access to the ATPI Academy 
•    Chance to travel within Europe for conferences 

Benefits of the location in Noordwijk: 

•    Big canteen with a wide and healthy variety 
•    Free access to sport facilities (Gym, Swimming pool)  
•    Intercultural environment 
•    Different clubs that you can join (Dance club, Theatre club, Music club, Wine club etc.)  

Recognize yourself? 

Please mail your motivation and curriculum to or if you have any questions.