Latest research from leading event management company champions Strategic Meetings Management

Geplaatst op 2013-03-05 15:22:43

UNITED KINGDOM, 05 March 2013 - Leading business travel and event management company, ATPI Corporate Events (part of the ATPI Group) is urging businesses to consolidate their corporate travel and meetings and events policies in order to lower costs and increase efficiency.

Research conducted by the ATPI Group amongst senior decision makers at the 2013 Business Travel Show found that 59 per cent of respondents do not currently consolidate their corporate travel with their meetings and events policies, but that over half of these businesses (56 per cent) think that policies should be combined.

By tracking volume and spend on meetings and events alongside corporate travel through one central booking source, businesses can easily monitor how much is being spent company-wide. This consolidation also results in the delivery of comprehensive management information which is essential for analysing and optimising the strategic meeting process.

Head of UK event operations for ATPI Corporate Events, Neil Pace, says:

“Centralising this spend with a roster of preferred service providers means that businesses can take advantage of better rates due to the large network of hotel and venue contacts available to their travel management company (TMC). They will also be in a stronger position to negotiate the terms and conditions of the booking, while their TMC can also save time internally by supporting staff whose primary role isn’t to manage meetings and events. Plus, greater consolidation also ensures that the standard of service is consistent across the board, whether it’s a meeting in Aberdeen or an event in Madrid.”

Although most travel management programmes include centralising all other elements of corporate travel, in some cases meetings and event spend can be overlooked. ATPI Corporate Events urges buyers to consider an audit of all meetings and events activity to assess how much money is being spent by different departments and where.

Pace adds:

“A comprehensive audit covering meetings, events and travel can present clear opportunities to make savings, and simply ensure improved planning. Many businesses have a clear travel policy, and adapting this policy for meetings and events can align activities, make better use of budgets and enhance the experiences and opportunities on offer. Our research shows that many buyers are already considering implementing a strategic meetings management process, and this is one of the most significant shifts for the events sector. The time and cost savings for businesses are a real draw, and the events industry must evolve to continue to add value in this area.”

ATPI Corporate Events book, create and deliver events for corporate clients around the world. Offering expert project management of incentive programmes, conferences, meetings, group travel, product launches and sports events, the company’s experience is extensive across a variety of industry sectors, including: oil and gas, legal, financial, pharmaceutical, construction, automotive and sports.

ATPI Corporate Events is the event management power behind client sponsorship activation at major sporting events such as UEFA Champions League, Rugby World Cup and both Summer and Winter Olympic Games. They are proud to be Official Ticket & Travel Agent for the Dutch Olympic Committee for the next four Olympic and Paralympic Games, the continuation of a relationship that began in 1997.