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HOWEVER SMALL OR LARGE YOUR MEETING IS, CONSIDERATION OF THE LOCATION IS ESSENTIAL. THE ENVIRONMENT YOU CHOOSE, WHETHER FORMAL OR INFORMAL, HELPS TO SET THE NECESSARY AMBIANCE FOR THE MEETING TO TAKE PLACE.
There are three main types of location to consider:
In-house space
Local off-site meeting space
Out of town off-site meeting space
LOCAL OFF-SITE MEETING SPACE
When it comes to selecting an off-site location be it a local hotel conference room, a restaurant or other meeting space, your budget will rule and determine the outcome. Much will depend on the number of participants and the complexity and/or variety of the programme. Will it be formal, informal or both? Do you want a rural or an urban location? Chances are that every event you plan will possibly meet different criteria, and therefore have different space requirements.
OUT-OF-TOWN OFF-SITE MEETING SPACE
This option is usually used for extra special meetings. With this in mind there are various venue options available.
1. Hotels
2. Conference centres
3. Convention centres
4. Resorts
5. Retreat centres
6. Cruise ships
7. Unique environments
UK MEETINGS VENUE PROFILE
> 3,500 venues are able to seat a minimum of 50 theatre style:
> 53% are hotels
> 9% dedicated conference and training centres
> 2% major purpose built exhibition and convention centres
> 12% are multipurpose venues (e.g. Community Centres)
> 18% are unusual venues
UNUSUAL VENUES
> 29% Heritage venues (e.g. castles, historic buildings, stately homes)
> 26% Sporting venues
> 19% Museums
> 13% Leisure and visitor attractions
> 8% Theatres
> 3% Other
Source: BACD
With all of the above in mind plus other key components such as transport, room set up, invitations, registration, food and beverages, branding, technical support such as audio visual equipment, security and entertainment - organising a meeting or event of any size can be daunting.
ATP Events & Experiences have a team of event Co-ordinators on hand to help you every step of the way. For more information please call 0870 990 6023 or e-mail meetings@atpi.com
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