Cast Study: Team Building & Event Management
Our client, an independent investment firm approached us seeking a 5* venue for their company conference in the Italian Lakes for 50 people. However, due to the short lead time of the enquiry, all suitable properties were unavailable and ATPI Corporate Events proposed a number of alternative locations in Europe to fit the client’s brief. Of key importance to the client was the team building activity where their preference was for a water based sport such as Dragon Boat racing.
From the location’s proposed the client chose Venice and a luxurious 5* hotel situated on its own private island with deluxe accommodation and facilities that was not only ideal for the activity but also the conference and leisure programme. The itinerary included private boat transfers, a welcome dinner with drinks on the terrace, a morning conference followed by a private buffet lunch with an afternoon activity of Dragon Boat racing prior to their grand Gala dinner.
In the organisation of the event there were several challenges that arose including high private use fees for function space as well as menus that were unsuitable for this group’s requirements and Gala dinner venues that were unappealing as they exceeded the client’s budget. All of these were overcome by ATPI Corporate Events through the relationship with the hotel and careful negotiations resulting in a Gala dinner that was held on a beautiful terrace overlooking the Grand Canal, exceptional food and post dinner drinks that came within budget.
In addition as the budget was of paramount importance; significant reductions were negotiated to achieve the desired itinerary and further savings were obtained by using low-cost airlines, whose flight times and schedules also allowed for delegates to travel from their local airport.
Our event management service combined with assistance from our local partner in Venice ensured that the delegate’s journey was managed from start to finish and exceeded all expectations.